Perfect Party Venues for Absolutely Amazing Celebrations!

Looking for the ideal venue to host an Absolutely Amazing Party? We’ve got you covered! Our parties thrive in spacious environments, ensuring kids can dance, play games, and make magical memories comfortably.

Consider the following fantastic venues for an unforgettable celebration:

Community Centres:

• Spacious and versatile, community centres offer a perfect setting for our lively parties.
• Ideal for accommodating dancing, games, and a vibrant atmosphere.

Church Halls:

• Church halls provide a lovely and welcoming space for your celebration.
• Well-suited for our interactive activities and entertainment.

Functions Rooms:

• Functions rooms often come equipped with the amenities needed for a seamless party experience.

School Spaces:

• Some schools offer their spaces for hire at very reasonable costs.

Rest assured, regardless of the venue you choose, we’re committed to making your party an absolute delight. For more information, assistance, or to discuss your specific requirements, feel free to get in touch. Let’s make your child’s celebration truly magical!

Party Time Flexibility for Your Convenience!

At Absolutely Amazing Parties, we understand the importance of flexibility when planning your child’s celebration. That’s why we offer two party slots each day to accommodate your schedule:

• Morning Slot: 11:00 – 13:00
• Afternoon Slot: 15:00 – 17:00

Adjustable Timing: The first party slot can be moved earlier, and the afternoon slot can be shifted later. It’s the time between parties that is most crucial to ensure a seamless and magical experience.

Why Choose Flexible Party Slots?

Parent Convenience:

• Parents can enjoy their morning or afternoon free instead of interrupting their day with a party in the middle.

Meal Timing:

• Aligns well with lunch and tea times, ensuring that children are naturally hungry and more likely to enjoy the party food provided.

Team Logistics:

• Provides our team with enough time to move between parties, ensuring smooth travel, setup, and pack-up.

Venue Requirements: To ensure a stress-free setup and pack-down for both yourself and our entertainers, please ensure you have access to your chosen venue a minimum of 30 minutes on either side of your party.

Feel free to contact us for any further clarification or to discuss your specific party requirements. We’re here to make the celebration process as smooth and enjoyable as possible!

Booking Your Absolutely Amazing Party – Simple Steps!

Making a booking with Absolutely Amazing Parties is quick and easy! Here’s a step-by-step guide:

Visit Our Booking Request Page:

• Click on the following link: Booking Request Page

Fill in the Details:

• Provide the necessary information, including your preferred date and time for the party.

Availability Confirmation:

• If your chosen date and time are available, we will promptly contact you to finalise the details.

Payment and Confirmation:

• To secure your booking, a booking fee will be required. Details on how to make the payment will be sent to you.

Booking Confirmation:

• Your booking will be confirmed once we receive the booking fee. You’ll then receive all the essential details for your upcoming Absolutely Amazing Party.

Remember, your booking is not confirmed until we have received the booking fee. We’ve designed this process to ensure a seamless experience for you and to guarantee a magical celebration for your child.

Should you have any questions or need further assistance, feel free to reach out. We look forward to creating wonderful memories with you!

Booking Fees:

• Booking fees are non-refundable and play a crucial role in securing your chosen date.
• This fee covers our administrative costs, including reserving your date, securing necessary assets, equipment, and any material goods essential for delivering the party package.
• Fees vary based on your specific party package but generally amount to approximately 40% of the total party cost.

Paying Your Balance:

• The balance of your party fee must be paid directly to your entertainer.
• We accept cash payments only on the day of the event.

This process ensures a smooth and efficient booking experience while allowing you to finalise your payment conveniently on the day of the celebration. If you have any queries or require additional information, please don’t hesitate to contact us.

We appreciate your understanding and look forward to delivering an absolutely amazing party experience for your child!

Cancellation may only take place by mutual consent and any such cancellation must be confirmed in writing and acknowledged by Absolutely Amazing Parties.

Cancellation is as follows (minus any booking fees that may have been paid):

1. More than 30 days from the party date; no fee payable
2. Between 22 – 30 days from party date; 25% of the remaining fee.
3. Between 15 – 21 days from the party date; 50% of the remaining fee.
4. Between 8 – 14 days from the party date; 75% of the remaining fee.
5. Between 1 – 7 days from the party date; the full remaining fee payable.

• In the unlikely event the booking has to be cancelled due to Force Majeure or illness the booking fee can be transferred to a new date and the cancellation fee waived
• If the Entertainer is unable to perform due to any reason we will try and find a satisfactory solution either with another entertainer or rescheduling. We will endeavour to provide as much notice as possible.
• In the unlikely event the Entertainer has to cancel, for example due to a car breakdown or illness then the client will be issued with a full refund of ​all​ fees paid.

Preparing for Your Spectacular Party – Week Before Checklist

In the week leading up to your party, here’s a handy checklist to ensure everything runs smoothly:

Confirm Attendees:

• Confirm the approximate number of children attending. This helps us tailor the experience for the right audience.

Double-Check Information:

• Review all details and notify us of any changes or errors promptly. Accurate information ensures a flawless celebration.

Communication Channels:

• Any queries or questions can be directed to our office. Call us at 07795 342639 or email us at hello@absolutelyamazingparties.co.uk. We’re here to help you.

Parking Arrangements:

• Our entertainers need to park close to the venue for equipment unloading. Please ensure that parking is accessible or reserve a space accordingly.

Parking Limitations or Charges:

• If there are any parking limitations or the venue’s car park has charges, please inform us in advance. This ensures we can plan accordingly.

By following these steps, you contribute to creating a stress-free and delightful party experience. If you have any additional questions or need further clarification, feel free to reach out. We’re excited to make your child’s celebration absolutely amazing!

On the Day of Your Amazing Party:

Set-Up and Pack Down:

• Our party entertainer/s require access to your venue at least 30 minutes before the party starts for equipment setup and an additional 30 minutes for pack-down afterward.

Parking Considerations:

• Ensure convenient parking close to the venue entrance or access door for unloading equipment.

Attire Upon Arrival:

• When arriving to set up, your entertainer/s will be in normal clothing to facilitate the equipment setup process.

Children’s Presence During Set-Up:

• For the enchantment to remain, we recommend keeping your child away from the party room until the official start. This ensures the surprise is not spoilt.

Changing and Pack-Down:

• After the party concludes, your entertainer/s will change attire for pack-down. It’s advised to keep children away from this area during the transition.

Table and Chairs Setup:

• Prepare a table in the performance area, at least 4 feet across (6 feet is ideal), and position two chairs near a power socket for the entertainer/s.

Changing Area and Belongings:

• Your entertainer/s will need a designated space to get changed and safely leave their belongings. Please avoid using toilets for this purpose. In smaller venues like church halls, alternative arrangements can be made, such as changing in storage cupboards or behind stage curtains.

Equipment Safety:

• Keep children and party guests away from any set-up equipment to prevent damages or breakages. Any accidental damages must be compensated for.

We are committed to creating a magical and seamless party experience for you and your child. If you have any further questions or require assistance, feel free to contact us.

Let the enchantment unfold!

What to Expect at Your Absolutely Amazing Party:

Your Absolutely Amazing Party is a unique and enchanting experience tailored just for you. Here’s a glimpse of what will unfold:

Introduction:

• Your party entertainer will share a brief overview of the exciting activities planned for the celebration.

Equipment Setup:

• Prior to the party’s start, all necessary equipment will be expertly set up, including a mini disco with lighting and a music system to create a vibrant atmosphere.

Warm Welcome:

• The festivities kick off with a warm welcome from your entertainer, greeting all the party guests.

Special Offer for Two-Hour Bookings:

• For our two-hour bookings, we provide a free eco pass-the-parcel as part of the package (excluding Star Wars Jedi Parties and Neon Parties). It adds an extra touch of excitement and fun to the celebration.

Party Organisation:

• Leave the organisation of the party to us! With our wealth of experience in orchestrating children’s celebrations, we ensure a seamless flow of activities. However, it’s important to note that while we handle many aspects, there must be at least one adult present at all times. We are not there to provide complete supervision of the children, and discipline is not within our role.

Your party entertainer brings not just professionalism but also a unique twist to the festivities. Each entertainer infuses their own special stamp on the party, making it a one-of-a-kind experience for your child and their guests.

Get ready for an absolutely amazing journey of laughter, games, and magical moments. If you have any specific requests or questions, feel free to share them with us.

Let the celebration commence!

Food Service Guidelines for Your Absolutely Amazing Party:

To ensure a smooth dining experience at your children’s party, here’s a handy guide based on the duration of your booking:

For Two-Hour Bookings:

• Food should be served after the first hour of the party. Your character/s will take a short break and then join the children during this time, leading the singing of Happy Birthday. After the party food break, the celebration will resume, providing a total party time of 2 hours, including the break for party food.

For 90-Minute Parties:

• The festivities will continue for 1 1⁄2 hours. Following this, the character will say goodbye, and the children can then sit down for their party food.

For One-Hour Bookings:

• The party will run for an hour. After this exciting hour, the character will bid farewell, and it’s time for the children to gather and enjoy their food.  Please note that the character will be packing away in civvies whilst thy children are still present.

By following these guidelines, you ensure a smooth transition between the entertainment and the dining portion of the party. This way, the children can enjoy their food in a relaxed and enjoyable atmosphere.

If you have any specific preferences or questions regarding the food service, feel free to let us know. We’re here to make your party experience absolutely amazing!

What Absolutely Amazing Parties Provides for Your Children’s Celebration:

Your child’s party experience is our top priority, and we aim to make it absolutely amazing! Here’s what we provide to ensure a magical celebration:

Free Digital/Printable Party Invitations:

• Enjoy the convenience of free digital or printable party invitations, making it easy to share the excitement with your guests.

Full Phone Support:

• We’re here to assist you every step of the way. Feel free to reach out with any questions or concerns, and we’ll provide full support over the phone call 07795 342639.

Comprehensive Equipment:

• We bring all the necessary equipment to run a seamless and entertaining party, including music and lighting equipment to create the perfect atmosphere.

Games and Prizes:

• Engage the children with a variety of fun games, and reward them with exciting prizes. It’s all part of the entertainment package!

Coronation Ceremony/Superhero Initiation/Jedi Diploma:

• Make your child feel like royalty, a superhero, or a Jedi with our special ceremony, initiation, or diploma. This memorable experience includes a special gift for the birthday child.

Free Pass the Parcel game for Two-Hour Bookings:

• For our generous two-hour bookings, enjoy a complimentary Pass the Parcel game, adding an extra layer of excitement to the celebration. (Excludes Star Wars Jedi Parties and Neon Glow Parties)

Our goal is to provide a hassle-free and enchanting party experience for you and your child. If you have specific requests or would like additional information, don’t hesitate to let us know.

Let the festivities begin!

Parent’s Guide: What to Provide for Your Children’s Party:

To ensure a fantastic and smooth-running party experience, here’s what you, as a parent, should consider providing:

Optional Pass the Parcel:

• For 1-hour and 90-minute parties, consider providing an optional Pass the Parcel game. If you prefer, we can provide one for you at an additional cost of £7. While this is not essential, it’s a delightful addition to the festivities.

The Venue:

• Secure a suitable venue for the party, whether it’s a community hall, church hall, function room, or another spacious location where kids can dance and play comfortably.

Party Food and Cake:

• Plan and prepare party food that suits the tastes of the young guests. Don’t forget the birthday cake – a central element of the celebration!

Party Bags:

• Treat the children with party bags filled with goodies. These small tokens of appreciation add an extra touch of joy to the party experience.

Changing Area for the Characters:

• Arrange a suitable place for the character/s to get changed and securely leave their personal belongings. This can be a separate area, the kitchen, or a tidy cupboard. Please avoid using toilets for this purpose, as it is not suitable.

By providing these essential elements, you contribute to creating a memorable and enjoyable party for your child and their guests. If you have any specific preferences or questions about the party preparations, feel free to let us know.

Important Information Regarding Allergies and Dietary Requirements:

Your child’s safety (and their friends) and well-being are paramount to us. Here’s important information about the treats provided during the party and how we can accommodate special dietary requirements:

Sweet Treats at the Party:

• Small sweet treats will be offered to the children during the celebration, including:

1. 1. 1. White Chocolate and Chocolate Coins
      2. Fizzy Sweets
      3. Haribo Sweets

Special Dietary Requirements:

• If any child has special dietary requirements due to being vegan, vegetarian, or for religious reasons, please inform us in advance. We are committed to accommodating these needs and ensuring all children can enjoy the treats provided.

Nut Allergy Awareness:

• In the case of nut allergies, it is crucial that you make us aware if any child attending the party has a nut allergy. This allows us to take the necessary precautions and provide a safe environment for all participants.

Open Communication:

• We encourage open communication about any allergies or dietary restrictions to create a safe and enjoyable experience for every child. Feel free to reach out and share any specific information to help us tailor our offerings accordingly.

Your child’s celebration should be a joyous occasion for everyone, and your proactive communication ensures that we can take the necessary steps to accommodate individual needs.

If you have any specific concerns or additional information to share, please don’t hesitate to contact us.

Here’s to a safe and delightful celebration!

All-Inclusive Entertainment: No Need for Additional Entertainment or a Bouncy Castle!

To ensure the best possible experience for your child’s party, we kindly request that you do not book a bouncy castle alongside our entertainment. Bouncy castles can be very distracting for children, making it difficult for them to fully engage with the games, activities, and fun that our performer provides.

If you are planning to have a bouncy castle at your party, we kindly ask that you let us know in advance. Bouncy castles can significantly impact the content, running, and overall plan for the party.

Even if the bouncy castle is turned off, it can still be a big distraction, as children may repeatedly ask to use it instead of engaging with the planned games and activities. 

Failure to inform us about a bouncy castle in advance may result in adjustments to the party plan on the day, which could affect the overall flow and content of your party.

Qualifications, Insurance, and Safety Protocols:

Your child’s safety and the success of the party are of utmost importance. Here’s important information about our qualifications, insurance, and safety measures:

Entertainer Qualifications:

• Our entertainers are self-employed professionals with extensive experience in providing children’s entertainment. While formal qualifications may not be applicable in this context, our entertainers bring creativity, enthusiasm, and a wealth of expertise to make your child’s party truly special.

Public Liability Insurance:

• Each of our entertainers has their own Public Liability Insurance. This insurance provides coverage in the unlikely event of accidents or injuries during the party, ensuring a secure and protected environment.

CRB/DBS Checks:

• The rules regarding CRB checks have evolved, and DBS (Disclosure and Barring Service) checks are not currently required or obtainable for party entertainers. The nature of party entertainment is not a regulated activity that necessitates these checks.

Supervision of Children:

• Children should always be supervised at the party by an adult. Our entertainers are not to be left in the sole care of children, as our insurance coverage is contingent on proper supervision by responsible adults.

Ensuring a safe and enjoyable experience for everyone is our priority. If you have any specific questions or concerns, please feel free to reach out. We’re here to make your child’s celebration absolutely amazing in every aspect!

Games and Prizes: A Fun-Filled Package!

Your child’s party is crafted to be entertaining and delightful in every way. Here’s what we provide in terms of games and prizes:

1. All Games and Prizes Included:
   • Yes, you can count on us to provide all the games and prizes needed for a lively and enjoyable celebration. From start to finish, we’ve got the entertainment covered!
2. Free Eco Pass the Parcel for Two-Hour Bookings:
   • For two-hour party bookings, we include a free eco Pass the Parcel as part of the package. This adds an extra layer of excitement to the festivities. (Please note that this offer excludes Star Wars Jedi Parties and Neon Glow Parties).
3. Pass the Parcel for Shorter Parties:
   • If you have a shorter party duration and would like a Pass the Parcel, you have options. You can provide your own or, for an additional charge, we can supply one to enhance the party experience.

Our goal is to ensure that your child and their guests have a fantastic time with engaging games and delightful prizes. If you have specific preferences or if there’s anything else you’d like to discuss about the party arrangements, feel free to let us know.

Special Treats for the Birthday Child:

We believe that the birthday child deserves extra special attention on their special day. Here’s what the birthday child can look forward to:

1. Certificate/Diploma:
   • The birthday child will receive a certificate or diploma, adding a touch of official recognition to their day.
2. Small Gift:
   • In addition to the certificate, the birthday child will also receive a small gift as our way of making their celebration even more memorable.
3. Coronation with Tiara for Birthday Princesses:
   • If the birthday child is a Princess, they will enjoy a regal coronation complete with a tiara, adding an extra magical touch to their party.

These special treats are our way of celebrating the uniqueness of the birthday child and ensuring they feel truly special on their big day. If you have any specific requests or if there’s anything else you’d like to discuss regarding the birthday surprises, feel free to reach out.

Here’s to making the birthday child’s day absolutely amazing!

Behaviour Guidelines for a Fun and Respectful Celebration:

Ensuring a positive and enjoyable atmosphere for everyone is a priority. Here are the behaviour guidelines for the party:

1. Zero Tolerance for Physical Violence and Offensive Language:
   • Physical violence and the use of offensive language towards our entertainers or mascots will not be tolerated. We strive to create a safe and enjoyable environment for all children.
2. Consequences for Unacceptable Behaviour:
   • Children engaging in unacceptable behavior will be asked to sit out. At this point, we will communicate with you to explain the situation. It’s important to address any challenges promptly to maintain the overall enjoyment of the party.
3. Avoiding Damage to Costumes and Equipment:
   • Please ensure that children do not engage in actions such as punching, kicking, or pulling our mascot costumes. As the person booking the party, you will be held liable for any damage caused to costumes, mascots, or equipment. Taking preventive measures helps protect the integrity of our costumes and ensures a smooth celebration.

Our goal is to create a positive and joyful experience for everyone attending the party. If you have any specific concerns or questions about behavior management, feel free to reach out. We’re here to make your child’s celebration absolutely amazing in every way!

Children’s Parties at Home: An Option with Considerations!

Certainly! You can host a children’s party at home, and we’ve successfully conducted many celebrations in private houses. Here are some important considerations:

1. Space Requirements:
   • Ensure you have enough space for the party activities. As our parties may include live singing, we need room for group games and to set up a small PA system. Having a table, two chairs, and easy access to a power socket is essential.
2. Nature of Star Wars Jedi Parties:
   • Star Wars Jedi parties, due to their specific activities, are best delivered in halls or decent-sized venues. This ensures that the activities can be conducted effectively.
3. Home Environment Challenges:
   • Keep in mind that controlling children in their home environment can be challenging due to various distractions. If possible, booking a venue is advised for a more controlled and focused celebration.

If you have specific preferences or questions about hosting the party at home, or if you’d like assistance in finding a suitable venue, feel free to let us know. We’re here to ensure that your child’s party is absolutely amazing in every way!

Travel Charges and Policy:

Here are the details regarding travel charges for our services:

1. Free Travel Within 20 Miles of NG5 (Nottingham):
   • Travel is included free of charge within a 20-mile radius of NG5 (Nottingham). This covers the initial distance without any additional fees.
2. Beyond 20 Miles:
   • For distances beyond the initial 20 miles, travel is charged at 49 pence per mile each way. This helps cover the additional travel costs associated with reaching locations outside the initial radius.
3. Individual Assessment for Distances Over 20 Miles:
   • Travel over and above 20 miles is assessed on an individual basis. Factors considered include other party bookings that day, the locations of those bookings, and other logistical considerations. Some entertainers may have mileage limitations based on their insurance.
4. Practical Considerations:
   • Please be aware that catering for parties more than 40 miles away from NG5, even with travel fees, may not be practical or fair on our entertainers. This is taken into account to ensure a reasonable and efficient service.

If you have specific questions or concerns about travel arrangements or if you’d like assistance with planning, feel free to contact us.

At Absolutely Amazing Parties, we strive to make every child’s party a memorable and magical experience. Our party packages are designed to include everything you need for a fantastic celebration. Here’s what you can expect:

Professional Entertainer:

• A trained and experienced entertainer dressed as your chosen character or theme.

Themed Activities and Games:

• Engaging, age-appropriate games tailored to your chosen theme
• Prizes and sweet treats

Sound System & Lighting:

• High-quality music system provided by the entertainer
• Playlist of your child’s favourite songs and themed music
• Disco lighting bar

Party Props:

• All necessary props and equipment for games and activities
• Themed decorations to enhance the party atmosphere

Presentation of the Birthday Cake (cake provided by parent):

• Assistance with the cake-cutting ceremony.
• All children and guests will sing ‘Happy Birthday’ together.

Eco-Friendly Pass the Parcel (FREE for 2 hour parties but can be added on to shorter parties):

• An environmentally conscious version of the classic party game
• Minimal use of paper and plastic to reduce waste

Additional Options (Available Upon Request)

• Special Guest Appearance:   Additional characters or entertainers for a more immersive experience.
• Customised Themes: Tailor the party to specific interests or combine multiple themes. Discuss your ideas with us, and we’ll make it happen

Our parties are designed to cater to different age groups and preferences. Here’s a breakdown of the typical durations:

Party Duration Options

2-Hour Party:

• Recommended for children aged 4 and up: This extended party includes all the fun of the 1-hour party plus additional activities, more games.  This option allows for a more relaxed pace and ensures everyone has plenty of time to enjoy the party.

1-Hour Party:

• Ideal for younger children (ages 3-4): This duration is perfect for keeping younger children engaged without overwhelming them. It includes a variety of games and activities.

90 Minutes 

• Ideal for older children (ages 6+): By age 6, children are better able to focus and participate in structured activities for longer durations. This makes them more suited for the 90-minute party format.

Party Structure

1-Hour Party:

• Arrival and setup: 30 minutes before the party starts.
• Party activities: 1 hour of non-stop entertainment including games, dancing, and character interaction.
• Pack down: Immediately after the party ends.

2-Hour Party:

• Arrival and setup: 30 minutes before the party starts.
• First hour: Games, dancing, and interactive activities.
• Break: 20-minute food break for the children to recharge.
• Second hour: Additional games and the cake-cutting ceremony.
• Pack down: Immediately after the party ends.

90 minute Party:

• Arrival and setup: 30 minutes before the party starts.
• Games, dancing, and interactive activities.
• Pack down: Immediately after the party ends.

We ensure that each party is tailored to the needs of the birthday child and their guests, making the celebration enjoyable and memorable for everyone involved. If you have any specific requirements or need help deciding which duration is best for your party, feel free to contact us!