Contact Us:

Tel: 07795 342639 E-Mail: hello@absolutelyamazingparties.co.uk

Your Party Checklist – It’s almost time for your Absolutely Amazing Party!

Getting Ready for Your Absolutely Amazing Party – Essential Information

As the excitement builds for your long-anticipated party day, here’s a comprehensive guide to ensure everything goes smoothly:

This Week:

  1. Confirm Attendees:
    • Confirm the approximate number of children attending and notify us of any changes.
  2. Final Party Confirmation:
    • Read through the final party confirmation we’ve sent you. Ensure all details are correct and inform us immediately of any errors.
  3. Payment Reminder:
    • Please do not pay any final balances to the office. The balance must be paid to your entertainer on the day, in cash.

On the Day of Your Party:

  1. Parking Arrangements:
    • Ensure our entertainer can park close to the venue for equipment unloading. If there are parking limitations or fees, inform us in advance.
  2. Arrival Time:
    • Our entertainer/s need access to your venue at least 30 minutes before the party begins for setup. They will also require 30 minutes for pack-down (45 minutes to an hour for discos).
  3. Timings:
    • Your party must start at the agreed time. Delays may impact the overall duration of the party.
  4. Set-Up Details:
    • Prepare a table (minimum 4 feet across, 6 feet ideal) and two chairs near a power socket for the entertainer’s equipment.
  5. Changing Area:
    • Ensure there’s a designated space for the entertainer to change and securely leave their belongings. Toilets are not acceptable.
  6. Keep Children Away During Setup:
    • Children should be kept away from the party room until the start of the event to maintain the surprise.
  7. Payment on Arrival:
    • Payment should be made in cash to the entertainer upon their arrival.
  8. Equipment and Distractions:
    • Keep little hands away from set-up equipment. Avoid bringing distractions that can be used as weapons or footballs.

During Your Party:

  1. Introductions:
    • The entertainer will introduce themselves and run through the party framework with their unique twist.
  2. Equipment Set-Up:
    • All equipment, including mini disco lighting and music systems, will be ready for the start of the party.
  3. Welcome:
    • The entertainer will welcome all guests at the beginning of the party.
  4. Party Organisation:
    • You can leave the organisation of the party to us, but there must be at least one adult present at all times.
  5. Discipline and Distractions:
    • We do not discipline guests. If needed, a parental figure should handle any disruptive behaviour.

When to Serve Food:

  • For one-hour and 90-minute bookings, food is served after the party.
  • For two-hour bookings, serve food an hour into the party, including time for the entertainer/s to lead Happy Birthday singing.

What We Provide:

  • All necessary equipment for the party, including music and lighting.
  • Games and prizes.
  • Coronation ceremony/superhero initiation/Jedi Diploma with a gift for the birthday child.

What You Should Provide:

  • The venue.
  • Party food, cake, and a lighter.
  • Party bags.
  • A suitable place for the entertainer/s to change and securely leave belongings (toilets are not acceptable).
  • A suitable hiding place for the entertainer/s before their grand entrance (toilets are not acceptable).

Additional Points to Consider:

  1. Space Requirements:
    • Create ample space for dancing, games, and activities. Clear furniture to ensure a spacious and enjoyable party.
  2. No Loose Balloons:
    • Absolutely NO loose balloons as they are distracting and disruptive. They will interfere with the smooth running of the party.
  3. Messy Elements:
    • Parties, especially princess parties, may involve fake snow, glitter, and other elements. Confirm with your venue if they are comfortable with these additions.
  4. Allergies and Dietary Requirements:
    • Notify us of any allergies, dietary, or religious requirements. Small sweet treats will be given to children during the party.

We’re dedicated to ensuring your party is absolutely amazing! If you have any questions, feel free to reach out to us at hello@absolutelyamazingparties.co.uk or call the office at 07795 342639.

Let the celebration begin!

Jayne Darling x